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Fixed Assets Information

The IST Coordinator is responsible to identify and track Fixed Assets items purchased with federal, state, or other grant fund and administered through CSULB Research Foundation.

A fixed asset is defined as any single item with a purchase price of $5,000 or theft sensitive, exceeding $500, which can easily be picked up and taken from their location with the probability of non-detection.

If a tagged item is obsolete, and needs to be retired, then the "Request to Retired Fixed Asset" form will need to be completed and signed. Click here to downloaded from our web site. Once the Research Foundation receives the signed form, our Director of Grants & Contracts and her/his staff will make the final approval. This approval will be determined by the contractual agreement and regulations of the granting agency.

The Research Foundation's Information Systems and Technology department must coordinate the disposal process. Once the requested items are approved for retirement, then IST will schedule an appointment to pick up the asset(s). The collection of electronic media will be sanitized for the protection of confidential information.

Items that are moved from the original location need be reported to the IST Coordinator. If the equipment will be reassigned to a different project number, then the Fixed Assets Transfer sheet needs to be signed by the ASM or College Dean.

Beginning April 2011, the Research Foundation will begin conducting a fixed asset inventory on a yearly basis. The type of inventory will alternate between a physical and electronic certification (e-cert). The e-cert inventories are intended to provide a simple monitoring solution to help keep the system updated with current information in preparation for the following years physical inventory. Physical inventories are completed during the spring, and requires access to areas where Fixed Assets are located. The IST Coordinator will schedule appropriate dates for staff to scan the barcode on the tag.